Administrative Assistant in Operational Response Division / Centre of Excellence for Combating Document Fraud

Duties and tasks linked to the post:

• to provide administrative support in general administrative procedures;
• to support the document flows and archiving;
• to support in drafting notes, letters, reports and follow ups on documents;
• to assist in the organisations of online, hybrid and physical meetings and drafting minutes as necessary;
• to assist in handling correspondence;
• to support the preparation and follow-up of financial commitments and documents;
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments
• to assist in the preparation of statistical data (tables, graphs and charts);
• to support in drafting reports in various areas related to Frontex activities;
• to monitor functional mailboxes and communicate with internal and external parties;
• to perform basic administrative tasks as copying, scanning, etc

Requirements:

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

We offer:

• contract of employment through the Employment Agency;
• daily remuneration: 68,28€ net;
• medical care, sport card;
• opportunity for development and promotion;
• convenient location of the office - the centre of Warsaw;
• work with professionals.

Number of vacancies: 1

Application deadline: until May 27, 2024

Please be advised that only resumes in English will be considered.