Office Administration & Support Specialist

We are looking for a highly organised Office Administration & Support Specialist to serve as the operational backbone of our Warsaw office. In this role, you will be the first point of contact for employees, handling daily office operations, basic HR administration, vendor coordination, first-line workplace IT support, and internal event management.

Office and Employee Support

• Maintain a well-organised, efficient, and employee-friendly workplace in Warsaw.

• Act as the first point of contact for employee requests regarding desk space, supplies, and office access.

• Fully support the organisation, setup, and practical logistics of internal initatives, meetings and company events.

• Collect and organise operational documents, including invoices, contracts, and vendor records.

HR Administration

• Coordinate office-side onboarding and offboarding (desk readiness, equipment handover, access setup).

• Provide administrative support to the HR team (collecting documents, updating records).

• Facilitate communication between employees, HR, and Finance.

First-Line Tech & Access Support

• Provide basic troubleshooting for office equipment (printers, meeting-room devices, Wi-Fi, and screens).

• Manage basic user access and updates for internal tools (Google Workspace, Slack, Robin, Wi-Tch, Bitdefender).

• Escalate complex technical, facility, or network issues to internal teams or external vendors.