Marketing and Sales Department Assistant OTC

Assistant to the CHC Business Unit provides comprehensive administrative and organizational support, ensures efficient day-to-day operations. In this role, you can learn how CHC business works and take part in exciting projects to further boost your development.

Key Responsibilities

Traveling & meetings

• Organize flights, hotels, amenities for individual and team business travels

• Organize regular and one-off team meetings (cycle meetings, brand review meetings…)

• Process expenses and expense reports for office employees

• Manage communication, agreements, invoicing with local suppliers

Contracts, purchase orders, expenses

• Set up new vendors in system

• Create and track purchase orders for pharmacy sales force, brand marketing, HCP marketing, trade marketing, business unit head

• Archives contracts in internal system

Promotion materials and conferences

• Submits promotion materials for approval in internal system

• Coordinate production & shipping of materials for HCP (pharmacists, doctors) conferences

• Manage promo material warehouse & shipping

Other

• Lead and create internal communication for CHC organization (Linkedin posts, newsletters, content for Townhalls…)

• Supports the team with ad-hoc tasks (e.g. price monitoring)

• Co-ordinates input collection, translation of presentations (English – Polish)

• Supports team with repacking of products