We are seeking a skilled Project Coordinator / Project & Process Management Specialist to support the Delivery Manager in coordinating and optimizing project delivery activities. The role involves managing schedules, monitoring project progress, facilitating team collaboration, and maintaining clear and efficient communication channels. This position plays a key part in ensuring smooth project execution across multiple teams, supporting process optimization, and contributing to high-quality documentation and content development.

Project Coordinator - Project & Process Management Specialist

Warszawa

Your responsibilities

Assist the Delivery Manager in coordinating the activities of the delivery team.
Maintain and define project schedules in collaboration with the Delivery Lead.
Track, monitor, and report on project progress, risks, and delays.
Define and maintain project communications to ensure clear and efficient information flow.
Coordinate team activities to align with project goals and objectives.
Organize and lead team meetings, including retrospectives and status updates, to foster collaboration.
Support onboarding and offboarding processes for team members.
Assist in creating presentations, process flows, and diagrams for internal and external use.
Review documents for style consistency and adherence to formatting standards.
Manage the team’s knowledge base, including updates and organization on platforms such as Confluence and Google Sites.
Schedule and coordinate meetings to meet project needs.
Manage team calendars to ensure efficient workload prioritization.
Serve as a point of contact for administrative and operational support for the Delivery Manager and team members.
Collaborate with departments such as Manufacturing Technologies and Smart Manufacturing.
Support risk assessment processes, including identification and evaluation in collaboration with risk managers.
Collaborate with the design team to produce visually appealing and branded content.
Assist with document styling and creation of visual elements, such as wordmarks and key visuals.
Continuously evaluate and improve processes to enhance team efficiency and project delivery

Our requirements

Hands-on experience with Agile, Scrum, and Kanban frameworks.
Practical experience in leading team meetings (e.g., retrospectives, status meetings).
Proficiency in Jira for task tracking, board management, and dependency tracking.
Knowledge of Confluence for documentation and knowledge base management.
Advanced Microsoft Office / Google Sheets skills (Excel, PowerPoint).
Experience with project scheduling, tracking, and monitoring risks/delays.
Strong communication skills for coordinating international teams.
Experience with Trello, Smartsheet, or Jira Service Management.
Knowledge of Power BI or Tableau for reporting and dashboards.
Familiarity with Slack or Microsoft Teams for team communication.
Proven ability to create presentations, process flows, and diagrams.

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Project Coordinator - Project & Process Management Specialist

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