Executive assistant

JOBS

Gdańsk

2016-11-30

As an Executive Assistant you will:

 

  • provide a high level of confidential administrative and personal support
  • maintain and coordinate schedules, calendar and contacts, conference calls, travel arrangements, expense reports
  • plan, coordinate, and ensure the SVP’s schedule is followed and respected
  • assist in the production of monthly, quarterly, and annual reports
  • prepare internal communication as required
  • prepare/modify presentations as required
  • prepare, distribute, and update meeting agendas and meeting times
  • assist other executives and their assistants in coordinating company events
  • respond to telephone calls, emails, and in-person inquiries, providing general information
  • manage correspondence, reports, and documents of a routine or confidential nature
  • meet new clients and visitors while maintaining the company’s professional image
  • perform other administrative or office duties
  • provide family support including, but not limited to, scheduling appointments, managing the family calendar(s)
  • plan and coordinate larger social, business and private events, prepare and mail or deliver invitations, track attendance schedule
  • the pick-up/delivery of personal items (as requested) 

Our requirements:

 

  • office assistant or executive assistant experience
  • good command of English
  • very good command of MS Office (PowerPoint, Word, Excel)
  • good written communication with accurate proofreading skills
  • strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • very strong interpersonal skills and the ability to build relationships with staff, senior management, external partners, clients, and vendors
  • proactive approach to problem-solving with strong decision-making capabilities
  • ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service
  • positive work ethic and a “can-do” attitude
  • driving licence 

What do we offer?

 

  • work in a stable, expanding, international company based in Poland, with offices all over the world
  • never be bored again, as you work, grow and face new challenges with a team of true professionals
  • take the initiative to actively influence work procedures and solutions
  • enjoy a laid-back atmosphere and casual dress code get all the resources and equipment you need to make your job run as smoothly as possible

 

What else can you find at GetResponse?

 

  • we do our best to help you stay fit, with private medical healthcare, sports cards, and an active commuting bonus
  • to give you a sense of security and stability we cover your insurance plan
  • we welcome sports fans and actively take part in various sporting events
  • you can count on lunch subsidies, nourishing breakfasts, free soft drinks and hot beverages, and days with fruit and veggies or cake
  • we help you thrive along with the company, with various training programs, language classes, and a fully equipped technical library
  • our Relax Room is always open, with game consoles, darts, and much more
  • we organize team days out, team building events, and staff parties; we celebrate special days and sometimes surprise our team with treats during working hours
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