provide a high level of confidential administrative and personal support
maintain and coordinate schedules, calendar and contacts, conference calls, travel arrangements, expense reports
plan, coordinate, and ensure the SVP’s schedule is followed and respected
assist in the production of monthly, quarterly, and annual reports
prepare internal communication as required
prepare/modify presentations as required
prepare, distribute, and update meeting agendas and meeting times
assist other executives and their assistants in coordinating company events
respond to telephone calls, emails, and in-person inquiries, providing general information
manage correspondence, reports, and documents of a routine or confidential nature
meet new clients and visitors while maintaining the company’s professional image
perform other administrative or office duties
provide family support including, but not limited to, scheduling appointments, managing the family calendar(s)
plan and coordinate larger social, business and private events, prepare and mail or deliver invitations, track attendance schedule
the pick-up/delivery of personal items (as requested)

office assistant or executive assistant experience
good command of English
very good command of MS Office (PowerPoint, Word, Excel)
good written communication with accurate proofreading skills
strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
very strong interpersonal skills and the ability to build relationships with staff, senior management, external partners, clients, and vendors
proactive approach to problem-solving with strong decision-making capabilities
ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service
positive work ethic and a “can-do” attitude
driving licence

work in a stable, expanding, international company based in Poland, with offices all over the world
never be bored again, as you work, grow and face new challenges with a team of true professionals
take the initiative to actively influence work procedures and solutions
enjoy a laid-back atmosphere and casual dress code get all the resources and equipment you need to make your job run as smoothly as possible

we do our best to help you stay fit, with private medical healthcare, sports cards, and an active commuting bonus
to give you a sense of security and stability we cover your insurance plan
we welcome sports fans and actively take part in various sporting events
you can count on lunch subsidies, nourishing breakfasts, free soft drinks and hot beverages, and days with fruit and veggies or cake
we help you thrive along with the company, with various training programs, language classes, and a fully equipped technical library
our Relax Room is always open, with game consoles, darts, and much more
we organize team days out, team building events, and staff parties; we celebrate special days and sometimes surprise our team with treats during working hours

Executive assistant

Gdańsk

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Executive assistant

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Executive assistant