For our client, international financial institution in Krakow, we are looking for full time employee for 6 month contract with possibility of renewal.

The role is for person that is interested in getting experience in internal recruitment department of an international corporate company.

The HR Administrator provides general administrative support to the Talent Acquisition department. This position is part of a team that handles interview scheduling, Peoplesoft data entry, candidate correspondence, and other administrative tasks related to recruitment, as well as assists with recruitment for interns and junior-level staff.

Key Responsibilities:

Administrative Support:

Candidate scheduling and confirmation phone calls. Includes preparing copies of candidate resumes and relevant interview documentation for Talent Acquisition Partners and hiring managers.
Collate and administer all changes in PeopleSoft (Comments, status changes, interview scheduling, ready for hire processing, etc)
Format job descriptions and marketing material in line with established standards
Administer all internal and external job postings in line with recruitment strategies. Do periodic quality checks to ensure internal and external job postings are in line with established standards
Ensure Intranet and Internet are updated with relevant recruitment materials and information
Provide timely correspondence to internal and external candidates advising on status
Manage timely communication with employee referrals and referrers
Generate and distribute routine Talent Acquisition reports
Prepare offer letters/employment contracts for Talent Acquisition Partner sign-off
Prepare new hire packages
Distribute offer letters/contracts and new hire packages to successful candidates
Initiate background check process. In cases where follow up is required, liaise with candidates for additional information

Client Service Excellence:

Ensure that all information and collateral relating to opportunities are accurate, professional and positively impact the reputation of the company
Working with colleagues, Ensure that timely and professional communications updating on the status of applications are issued to candidates, employee referrals and those who have referred employees

Accounting:

Handle invoices from external search firms and other vendors and ensure payment.
Charge individual departments for services provided by external search firms.

Education level and/or relevant experience:

Student at their final year available for full time employment

Knowledge and Skills (General and Technical)

Strong relationship management and interpersonal skills with the ability to successfully collaborate with colleagues
Demonstrated customer focus and strong action orientation
Possess a high degree of confidence; be able to instill confidence in others
Ability to effectively interact with all levels of employees
Ability to think independently and creatively, and take ownership of critical issues.
Excellent organizational skills with a strong attention to detail.
Ability to manage time, priorities and projects
Ability to manage multiple administrative tasks simultaneously
Ability to persevere and deliver results under challenging circumstances
Strong communication skills, both verbal and written
Proficiency with Technology: PeopleSoft, Microsoft Office Suite

If you are interested in this role please send us your CV in English along with a short email (in English) indicating why you are interested in working for HR department.

Please include in your CV:

“I hereby declare that all the facts and information provided for this cover letter and CV are true. I allow my personal data stated in the abovementioned applications to be processed for the purpose of recruitment, in accordance with the Personal Data Protection Act dated 29/08/1997 (Dz.Ust.No.133, item 883)\”

HR Administrator

Kraków

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HR Administrator

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HR Administrator

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